5 Configuring the User and Account Settings¶

All users of the Greenbone Cloud Service can manage their own settings for scans and the platform.

5.1 Changing the Language¶

The language of the platform can be changed in the upper right corner.

Note

Alternatively, the language can be selected when logging in (see Chapter 4.2).

5.2 Setting up Notifications¶

Users can receive summaries of all run scans or notifications including reports when scans are finished.

Scan Summaries

Notifications including scan summaries can be set up as follows:

Select Notifications (category User Settings) in the menu panel.
Select the interval at which notifications should be received (see Fig. 5.1).

Note

The setting for each interval is predefined.

Multiple intervals can be selected at the same time.

If no interval is selected, scan summaries are disabled.

→ The selection is applied immediately. The notifications are sent to the e-mail address that is used for logging in.

Fig. 5.1 Setting up scan summaries

Completed Scans

Notifications for completed scans can be set up as follows:

Select Notifications (category User Settings) in the menu panel.
Select the channel on which the notifications should be received and provide further details if necessary (see Fig. 5.2).

Fig. 5.2 Setting up notifications for completed scans

Note

Multiple channels can be selected at the same time.
Select the minimum overall severity that a report must have for a notification to be sent.

→ The selection is applied immediately.

5.3 Changing the Security Settings¶

5.3.1 Changing the User Password¶

The password used for logging in can be changed as follows:

Select Security (category User Settings) in the menu panel.
Enter the current password in the input box Password.
Enter the new password in the input box New Password.
Repeat the password in the input box Confirmation.
Click Save.

Fig. 5.3 Changing the user password

5.3.2 Setting up a Two-Factor Authentication¶

To make logging in more secure, a two-factor authentication can be set up as follows:

Download one of the following apps for smartphones:
- FreeOTP (available for Android)
- Google Authenticator (available for Android and iOS)
Finish the initial setup of the app.
Select Security (category User Settings) in the menu panel.
Scan the QR code displayed in the section Authenticator (see Fig. 5.4).
Enter the one-time code provided by the authenticator app in the input box One-time code.
Click Save.

Fig. 5.4 Setting up a two-factor authentication

5.4 Creating Teams¶

By creating a team, additional users can be added to one account. All users are operating with the same permissions and use the subscription of the main account.

5.4.1 Adding Users to the Team¶

Select Team (category Team Settings) in the menu panel.
Select Invites.
Click + Create New Invite.
Enter the e-mail address of a user who should be invited.
Click Send Invite.

→ Invited users receive an e-mail, can register their account and join the team.

Joined users are displayed when Members is selected.

5.4.2 Enabling/Disabling a Team Member¶

A team member can be enabled or disabled as follows:

Select Team (category Team Settings) in the menu panel.
Click the slider in the column Status.

→ The change is applied immediately.

A disabled user is no longer able to log in.

5.5 Configuring the Subscription¶

The current subscription is displayed by selecting Subscription (category Team Settings) in the menu panel (see Fig. 5.5).

Note

In case of a managed-service account, changing or terminating the subscription is not supported. In this case, the vMSP must be contacted.

5.5.1 Changing the Subscription Scope¶

Shifting to a less extensive subscription is only possible by the end of the current posting month.

Upgrading to a more extensive subscription is possible immediately.

The subscription can be changed as follows:

Select Subscription (category Team Settings) in the menu panel.
Click Upgrade.
Enter the desired total number of IP addresses (sum of external and internal) in the input box Total IP’s (see Fig. 5.5).
Move the slider to distribute the total number between internal and external IP addresses as desired.

→ The composition of the price is displayed in the overview.

Fig. 5.5 Changing the subscription
Click Continue.
Enter the contact data in the according input boxes.

Tip

A different address for billing can be used, see step 8.
Enter the VAT number in the input box Value Added Tax Identification (VAT-ID).
Optional: select the checkbox Use a Different Billing Address and enter the data in the according input boxes.
Click Continue.
Select the radio button of the desired payment method. If necessary, provide further payment details, e.g., credit card information.
Click Continue.

→ The order summary is displayed (see Fig. 5.6).
Optional: activate the checkbox Upgrade instantly if the new subscription should be used immediately.
Click Confirm.

Fig. 5.6 Confirming the subscription

5.5.2 Terminating the Subscription¶

An active subscription can be terminated as follows:

Select Billing (category Team Settings) in the menu panel.
Click Terminate Subscription.

5.6 Changing the Billing Information¶

The client data can be changed as follows:

Select Billing (category Team Settings) in the menu panel.
In the section Company Address, enter the data in the according input boxes (see Fig. 5.7).
Click Save.

Fig. 5.7 Changing the billing information

The VAT number can be added or changed as follows:

Select Billing (category Team Settings) in the menu panel.
In the section Value Added Tax Identification (VAT-ID), enter the VAT number in the according input box (see Fig. 5.7).
Click Save.

5.7 Downloading Invoices¶

All invoices of current and former subscriptions can be downloaded by selecting Invoices (category Team Settings) in the menu panel and clicking in the row of the respective invoice.

5.8 Configuring the Managed-Security Settings¶

In case of a managed-service account, the vMSP can be granted access to some report data or full access (“Managed Security”).

Select Managed Security (category Team Settings) in the menu panel.
Click the slider for Report Access to grant the vMSP report access.

This includes access to the severity of the reports and tasks during the last two weeks and the amount of High, Medium, Low and Log results.

or/and
Click the slider for Full Access to grant the vMSP full access to the settings and reports.