5. Configuring the User and Account Settings

All users of the Greenbone Cloud Services (GCS) can manage their own settings for scans and the web interface.

5.1. Changing the Language

The language of the platform can be changed as follows:

  1. Select Settings in the menu panel.

  2. Select the desired language in the section Language Selection (see Fig. 5.1).

    → The selection is applied immediately.

    _images/language.png

    Fig. 5.1 Changing the language of the platform

Note

Alternatively, the language can be selected when logging in (see Chapter 4.2).

5.2. Changing the Client Data and VAT Number

The client data can be changed as follows:

  1. Select Settings in the menu panel.

  2. In the section Company Address enter the data in the according input boxes (see Fig. 5.2).

  3. Click Save.

    _images/user_data.png

    Fig. 5.2 Changing the client data

A VAT number can be added as follows:

  1. Select Settings in the menu panel.

  2. In the section Value Added Tax Identification (VAT-ID) enter the VAT number in the according input box (see Fig. 5.2).

  3. Click Save.

5.3. Creating Teams

By creating a team, additional users can be added to one account. All users are operating with the same permissions and use the subscription of the main account.

5.3.1. Adding Users to the Team

  1. Select Team (category Settings) in the menu panel.

  2. Select Invites.

  3. Click + New Invite.

  4. Enter the e-mail address of a user who should be invited.

  5. Click Send Invite.

    → Invited users receive an invite e-mail, can register their account and join the team.

5.3.2. Enabling/Disabling a Team Member

A team member can be enabled or disabled as follows:

  1. Select Team (category Settings) in the menu panel.

  2. Click the slider in the column Status.

    → The change is applied immediately.

    A disabled user is no longer able to log in.

5.4. Setting up Notifications

Users can receive summaries of all run scans or notifications including reports when scans are finished.

Scan Summaries

Notifications including scan summaries can be set up as follows:

  1. Select Notifications (category Settings) in the menu panel.

  2. Select the time period in which notifications should be received (see Fig. 5.3).

    Note

    The setting for each interval is predefined.

    Multiple intervals can be selected at the same time.

    If no interval is selected, scan summaries are disabled.

    → The selection is applied immediately. The notifications are sent to the e-mail address that is used for logging in.

    _images/notifications.png

    Fig. 5.3 Setting up scan summaries

Completed Scans

Notifications for completed scans can be set up as follows:

  1. Select Notifications (category Settings) in the menu panel.

  2. Select the channel on which the notifications should be received and, if necessary, provide further details (see Fig. 5.4).

    _images/notifications_2.png

    Fig. 5.4 Setting up notifications for completed scans

    Note

    Multiple channels can be selected at the same time.

  3. Select the minimal overall severity a report of a completed scan requires for a notification to be sent.

    → The selection is applied immediately.

5.5. Changing the Security Settings

5.5.1. Changing the User Password

The password used for logging in can be changed as follows:

  1. Select Security (category Settings) in the menu panel.

    → The currently set password is already entered in the input box Password (see Fig. 5.5).

  2. Enter the new password in the input box New Password.

  3. Repeat the password in the input box Confirmation.

  4. Click Save.

    _images/change_password.png

    Fig. 5.5 Changing the user password

5.5.2. Setting up a Two-Factor Authentication

To make logging in more secure, a two-factor authentication can be set up as follows:

  1. Download one of the following apps for smartphones:

    • FreeOTP (available for Android)

    • Google Authenticator (available for Android and iOS)

  2. Finish the initial setup of the app.

  3. Select Security (category Settings) in the menu panel.

  4. Scan the QR code displayed in the section Authenticator (see Fig. 5.6).

  5. Enter the one-time code provided by the app in the input box One-time code.

  6. Click Save.

    _images/two_factor_authentication.png

    Fig. 5.6 Setting up a two-factor authentication

5.6. Configuring the Subscription

The current subscription is displayed by selecting Subscription (category Settings) in the menu panel (see Fig. 5.7).

Shifting to a less extensive subscription is only possible by the end of the current posting month.

Upgrading to a more extensive subscription is possible immediately.

The subscription can be changed as follows:

  1. Select Subscription (category Settings) in the menu panel.

  2. Click Upgrade.

  3. Enter the desired total number of IP addresses (sum of external and internal) in the input box Total IP’s.

  4. Move the slider to distribute the total number between internal and external IP addresses as desired.

    _images/subscription_1.png

    Fig. 5.7 Changing the subscription

  5. Click Continue.

  6. Enter the contact data in the according input boxes.

    Tip

    A different address for billing can be used, see step 8.

  7. Enter a VAT number in the input box Value Added Tax Identification (VAT-ID).

  8. Optional: select the checkbox Use a Different Billing Address and enter the data in the according input boxes.

  9. Click Continue.

  10. Select the radio button of the desired payment method.

  11. Click Continue.

    → The order summary is displayed (see Fig. 5.8).

  12. Optional: activate the checkbox Upgrade instantly if the new subscription should be used immediately.

  13. Click Confirm.

_images/plans_2.png

Fig. 5.8 Confirming the subscription

5.7. Downloading Invoices

All invoices of current and former subscriptions can be downloaded by selecting Invoices (category Settings) in the menu panel and clicking invoice_pdf in the row of the respective invoice.